Fundraising Event Executive
Job Title: Fundraising Events Executive
Work Location: Hybrid / Office based at 11 High Street, Otford, Kent, TN14 5PG*
*You would be required to come to the office at least twice a week to touch base with team and your line manager. The rest of the time would be working remotely and attending events.
We are delighted to be recruiting a new role to the Fundraising Team at Hospices of Hope. We are seeking a Fundraising Events Executive, who will deliver our portfolio of fundraising events across our annual campaigns in the UK. This is an exciting opportunity to contribute to the vital work Hospices of Hope does by helping to shape our events, develop new event ideas and work with our team to bring our events to life.
About the team
Reporting to the Head of Fundraising, you will work closely with the Fundraising and Marketing Team.
37.5 hours per week (part-time will be considered minimum of 22.5hrs). Due to the nature of your work your 37.5 hours weekly will be required to be worked across Sunday to Saturday to attend events, etc. Your hours will be calculated from your outlook calendar.
Salary £25k to £30k dependant on experience FTE
- Lead on the planning, organising and delivery of all Hospices of Hope-run events, including being the first point of contact for all event enquiries; venue, supplier, exhibitor, and sponsor liaison; guest list management and procurement
- Plan and deliver in-person, hybrid and virtual events to gain maximum levels of engagement
- Work closely with the Comms and Marketing team to deliver a joined-up programme, driving involvement in our events.
- Use Hospices of Hope’s CRM system and website to manage the event, including invitations and sign-ups.
- Lead on the development and productions of all event materials, physical and digital.
- Evaluate the success of each event, noting any areas for improvement for the future and using these insights to ensure continuous learning and improvement.
- Work with the Head of Fundraising and CEO to develop and deliver an annual events plan
- Deliver excellent relationship management to third-party fundraisers ensuring maximum conversion to gift, donor retention and re-engagement.
- Work with volunteers: recruiting, training and assigning tasks.
- Facilitate key meetings with internal and external stakeholders, including voluntary event committees.
- Represent the Fundraising team as required; including attending events when appropriate and giving presentations. This will involve some out of hours work.
- Deliver additional project work as required.
- Performing routine updates and making simple modifications to website platforms.
- Previous experience with Canva or basic design skills (non essential)
- Comfortable and proficient in communicating over the phone or in person, particularly when following up with donors and potential event attendees.
- Proficient in written communication to draft compelling event invitations, express gratitude through thank-you letters, and effectively follow up after an event.
- Participate with the team in trying to raise funds and identify potential sources of funding
- Support charity initiatives, campaigns and events
- Seek to raise the profile and increase awareness of the charity at all opportunities
The above job description is a guide to the work the job holder may be required to undertake but does not form part of the contract of employment and may change from time to time to reflect changing circumstances.
Limits of Authority
To operate within the ethos and aims of Hospices of Hope, adhering to budget parameters and the Hospices of Hope’s confidentiality agreement.
Who you are
You will demonstrate the following essential criteria for this role:
We are looking for a bright, enthusiastic and outgoing individual who is keen to help assist the Team to increase our income and fundraising supporter base in the UK. This role would suit someone with excellent event coordination and communication skills and good at building relationships. You will be given training on all our areas of fundraising and communications as well as training on our fundraising database. We are looking for someone who has:
- Significant experience in the coordination of events involving multiple stakeholders
- Strong organisational and time management skills – planning, managing, monitoring and prioritising
- Effective relationship builder with great communication skills
- Experience of providing excellent donor management and highly valuable community relationships
- Sound financial understanding of budgets, costings needed to make successful applications
- Excellent organisational skills, including time management
- Knowledge and use of relevant software packages including Excel, Word, PowerPoint and commercial/charity database
- Willingness to work with and manage volunteers
- Ability to prioritise workload to meet deadlines
- Ability to work under own initiative, in a busy work environment and as part of a team
- Excellent project management skills with ability to secure sustainable income
- Very high level of accuracy and high presentation standards in written and verbal work
- Good interpersonal skills, negotiation and influencing skills, and an ability to communicate at all levels
- An understanding of social media platforms to coordinate and schedule posts, as well as implement updates
- Completer/finisher, able to see a project through from start to finish
- Passion for working towards ambitious fundraising targets
- Optimistic can-do attitude
- Creative thought process towards solving specific challenges and leading new initiatives from creation to completion
- Team player, able to work in support of other teams
- Commitment to the aims of Hospices of Hope and sympatheic to the Christian values
- Flexible, positive and trustworthy
- Chemistry with Hospices of Hope staff
- Demonstrates a highly developed attitude of service
- Proactive and assertive
How to Apply
To apply, please send a detailed covering letter (no more than one page) and CV to Julie Easy, Fundraising Manager – email@example.com. The covering letter should clearly outline the following:
- How you are suitable for the role using the person specification and responsibilities highlighted in the job description
- Your motivation to work for the charity and to support the development of palliative care for terminally ill children and adults in South East Europe
- Your salary expectation and notice period
Applications that do not follow this guidance will not be progressed.
Please submit your CV and covering letter at your earliest convenience if you are suitable for the position.
Closing date for applications is 29/11/2023. However, the Charity reserves the right to appoint before the closing date so early application is strongly encouraged.